KanbanWP Features: Kanban Board Software with AI for WordPress

KanbanWP is free kanban board software that runs inside your WordPress admin and stores everything in your own database. This page lists what is in the plugin today, including its limits. Each group links to the documentation for the details. If you are new, start with AI project management or the five board templates.

Kanban board software features: boards and stages

• Unlimited boards. Create as many as you need.
• Board templates. Start from Editorial, Client, Sales, Bugs or Blank. Each template creates a ready set of stages and labels.
• Drag-and-drop cards. Drag cards between stages.
• Stages. Each template creates colored stages. Add, rename, reorder and delete stages from the board.
• WIP limits. A stage with a work-in-progress limit shows count/limit and is flagged when it goes over. The limit warns but does not block a move. A default limit in Settings applies to the stages of boards you create from a template, and you change a single stage’s limit from its header on the board.
• Swimlanes. Group cards into horizontal lanes inside each stage. You turn swimlanes on per board through the REST API.
• Folders and favorites. Organize boards into folders and star the ones you use most.
• Archive and duplicate. Archive boards you are done with, or copy a board as a starting point.
• Embedding. Show a board on a page with the [kanbanwp_board] shortcode or the KanbanWP block.

Docs: Boards, Templates, WIP limits, Swimlanes.

Tasks

• Title, rich description, priority (low, normal, high, urgent), start and due dates, and multiple assignees.
• Labels, checklists, file attachments and a cover image.
• Custom fields for the extra details your process needs.
• Subtasks and dependencies between tasks.
• Internal tasks that clients cannot see.
• Search, and filter by assignee, label, priority and due date.

Docs: Managing tasks, Subtasks and dependencies, Custom fields.

Views

Every board can be shown six ways, and you can save the filter combinations you use often as saved views.

Docs: Views, Saved views.

Collaboration and roles

• Board roles: admin, member, viewer and client. Admins can manage the board, members can edit, viewers can only look, and clients can view and comment.
• Comments with @mentions. Comments can be marked internal so clients do not see them.
• Notifications. In-app notifications, optional email notifications, and daily or weekly email digests. You choose whether to be notified on assignment, mentions and new comments.
• Slack and Discord. Send board activity to a channel through an incoming webhook URL.
• Activity feed on every board.
• Reports. Overview totals by stage and priority, overdue tasks, workload per member and a cumulative flow chart, with CSV export. Average cycle time runs from when a task is created to when it enters the board’s last stage.

Docs: Permissions and roles, Comments, Notifications, Reports.

Client portal

Give clients a view of the work without giving them access to your WordPress admin.

• Assign the client role to a user on a board. They see non-internal tasks and comments only, and can comment.
• Embed a board on a front-end page for logged-in members.
• Optionally turn on public links: a read-only snapshot of a board, reached through a secret token you can revoke. Public snapshots leave out internal tasks and comments, and show display names, never emails.

Guide: client portal for WordPress.

Docs: Client portal, Public links.

AI on your own key

• Connect OpenAI, Anthropic, Google Gemini, or any OpenAI-compatible API such as OpenRouter.
• Your key is stored on your site and used only from your server.
• AI features available through the REST API: turn pasted notes into tasks, break a task into subtasks, summarize a task, outline or draft a post, suggest SEO title and meta description, generate a whole board from a description, write daily or weekly board summaries, and draft friendly or professional client updates.
• Prompt preferences. Add your own tone and style notes globally or per feature.
• Controls. Set a monthly token cap per user and choose which roles can use AI. Every call is logged on a usage screen.

In version 1.0.1 the AI features are called through the REST API, so you or a developer wire them into your own scripts or tools. The board screen does not have AI buttons yet. KanbanWP adds no markup to your AI costs and has no payment gateway. You pay your provider directly.

Guides: AI project management, best AI task managers in 2027, best AI project management tools in 2027.

Docs: AI, Providers and keys, Usage and limits.

MCP for agents

KanbanWP includes an MCP server so tools such as Claude, Cursor and Codex can work with your boards over HTTP.

• Seven tools: list boards, get a board, list tasks, create a task, update a task, move a task and add a comment.
• Bearer token authentication, off until you enable it.
• Every call that targets a board or a task is written to the activity log with the agent’s name.
• Changes made by an agent send notifications and webhooks, just like changes made on the board.
• No delete tool. Destructive actions stay in wp-admin and WP-CLI.

Docs: MCP, Connecting an agent.

Automation and integrations

• Outgoing webhooks for task created, updated, moved and deleted, comment added and board created. Deliveries are signed with HMAC SHA-256.
• WordPress posts. Create a linked task from the block editor sidebar or from the Import Drafts screen, and link posts or create drafts from tasks through the REST API. A stage-to-status map, set through the REST API, syncs stages with post status in both directions.
• WooCommerce. New orders and newly published products can create tasks on a board you choose.
• Forms. Any form plugin can create a task by firing the kanbanwp_form_submission action.
• REST API and WP-CLI for boards, tasks, import, export and AI usage.
• Hooks and filters for developers.
• Slack and Discord notifications.

Docs: Integrations, Webhooks, REST API, WP-CLI.

Import and export

• Import from Trello JSON exports: lists become stages, and cards, labels, checklists, members and comments come across.
• Import CSV with title, description, stage, priority, assignee, dates, labels and swimlane columns.
• Import KanbanWP JSON to restore or clone a board.
• Import leftover data from the older Kanban for WordPress plugin, best effort, when its tables are still in your database.
• Export a single board as JSON, all data as JSON, or report data as CSV.

Docs: Importing from Trello, Importing from the previous plugin.

Privacy

• Boards, tasks, comments and settings live in tables in your WordPress database.
• The plugin has no account system, no license check and no telemetry.
• It contacts outside services only when you set them up: your AI provider, Slack or Discord, and webhook URLs you add.
• A setting lets you remove all plugin data when you uninstall.

Read the privacy policy. Ready to try it? Download KanbanWP.