You can put a board on a regular page or post of your site, so people who do not use the WordPress admin can still work with it. This is how board members, such as clients, reach a board.
Use the shortcode
Add this shortcode to a page, post or any shortcode-friendly block:
[kanbanwp_board id="12"]Replace 12 with your board’s ID. The ID appears in the address of the board screen, as the board value in admin.php?page=kanbanwp-board&board=12.
If the ID is missing, the page shows “KanbanWP: missing board ID.” If no board has that ID, it shows “KanbanWP: board not found.”
Choose the starting view
Add a view attribute to open the board on a view other than Kanban:
[kanbanwp_board id="12" view="calendar"]The values are kanban, list, table, calendar, timeline and my-tasks. People can still switch views with the tabs above the board.
One board per page
A page can show one board. If a page holds a second [kanbanwp_board] shortcode or block, the second one shows “Only one board can be shown per page.” To show several boards, put each one on its own page.
Use the block
In the block editor, insert the KanbanWP Board block (in the Widgets category). In the block settings, pick the board from the Board dropdown. A View dropdown (Kanban, List or Calendar) sets the view the board opens on. The block renders the board on the front end of the site, and the one-board-per-page rule applies to it too.
Who sees what
The embedded board is the same app you get in the admin, with the same views, filters and task panel. What a person can do depends on their board role.
- Logged-in users who are members of the board see the full board. If they only have the Viewer role, the board is read-only.
- Administrators can always see it.
- Logged-in users who are not members see “You do not have access to this board.”
- Logged-out visitors see “Please log in to view this board.” with a login link, unless they arrive through a public link.
Internal-only tasks and comments are hidden from users who are not allowed to see them, such as clients.
Client portal embedding can be switched off with the portal setting. When it is off, the board is not shown to logged-in members either.
Public links
If you turn on Allow boards to be shared via public links in KanbanWP > Settings, a board can be opened by a visitor who has the link and its token. That visitor gets a read-only snapshot with no internal tasks, no comments and no list of board members. See Public links.
Attachments on an embedded board
Members can add attachments and cover images from an embedded board, the same way they do in wp-admin. KanbanWP loads the WordPress media library on the page for anyone who can edit the board and whose account can upload files. Subscribers can’t upload files by default, so a subscriber who is a board member sees a message asking a site admin for upload permission. Before version 1.0.3, embedded boards showed “Media library is not available here” to everyone. See Checklists and attachments.
Tip: use a full-width page
A board needs room for its stages. Use a full-width or blank page template, or a layout without a sidebar, and avoid narrow content columns. If your theme caps the content width, set the page to full width before you embed the board.